There is a great need to have all the public procurement processes monitored by independent bodies. It is the duty of these monitoring bodies to ensure that the processes done during the procurement processes are fair and unbiased in any way. Given the fact that these bodies are tasked with such an important role, it is paramount that they should not have any links whatsoever with the firms they are assigned the monitoring roles. As we shall shortly see, the need for monitoring public procurement processes is manifold.
First, monitoring the processes will guarantee the one fact that all the stakeholders in the tendering and the bidding processes are exposed to a transparent system. Without the monitoring process in place, the tendering and the bidding processes can be manipulated by the employees to only suit certain vendors and this is inappropriate at all costs. Instances as this are not rare and that is why it is so crucial that procurements are monitored from start to end so that instances of corruption are mitigated or stopped altogether.
Also, equitable distribution of opportunities would be impossible without having oversight processes in such organizations. With the rising cases of nepotism and other manifestations of corruption, it is not uncommon to have all the opportunities being let open to only a certain class of people. Monitoring ensures that every supplier has an equal chance of winning the tender and those who lose or win should do so only on the basis of merit or demerit.
The monitoring processes also ensure that accountability within public institutions is upheld and that every coin allocated to a procurement process doesn’t go down the drain. To ensure that there is no impairment of service delivery to the public due to embezzlement of funds by the employees in such organizations, it is important, therefore, to have monitoring processes in place.
Also, where there is accountability of public funds, planning for future projects becomes easier. Owing to the fact that the stakeholders have a clear view of all the procurements, they can easily make decisions based on the expenditure patterns exhibited and are thus able to channel resources prudently in the future projects. They are also able to judge accurately on the set budgetary allocations so that there are no constraints for any sector.
Lastly, oversight over procurement processes ensures that the masses have confidence in the spending of such institutions. More often than not, the public is usually uncertain of the spending patterns in the governmental institutions. With the monitoring of public procurement, however, such skepticism is dispelled completely.